Camp health records software, built into registration.
Parents fill in health forms, upload immunization records and physicals, and sign waivers in the same registration, with one login. Your nurse logs medication passes in the built-in Health Lodge eMAR, with no second system.
Why camp medical form collection breaks down
When health records live in a separate system, or on paper, the gaps show up on opening day.
A second login for parents
Families register in one place and get sent to another site for medical forms. Forgotten passwords turn into incomplete files.
Missing immunizations and physicals
Staff chase paper forms by email for weeks, and the last ones arrive in the car line on opening Sunday.
Allergy lists retyped by hand
Someone copies allergies and medications from forms into a nurse binder or spreadsheet, and every copy is a chance for a mistake.
Waivers in a filing cabinet
Signed liability and treatment waivers sit on paper, so nobody can confirm a camper is cleared without digging through a box.
How camper health records work in CamperRoster
One record per camper, collected once, used by the nurse all session.
Medical history, allergies, medications, and care plans such as EpiPen instructions are part of the registration wizard, not a separate site.
Parents upload PDFs or snap phone photos of immunization records, physical forms, and the front and back of their insurance card.
The liability form and emergency treatment waiver are signed with a typed-name e-signature. The typed signature and the consent boxes each parent checked are stored with their registration.
Nurses log each camper's doses on a tablet by meal time (breakfast, lunch, dinner, bedtime) with timestamped records.
Parents upload immunization records and insurance card photos during registration, and health staff open them from the camper record.
PostgreSQL Row-Level Security restricts confidential medical records to authorized Health Lodge staff.
Separate medical system vs health records inside registration
| What you need | Registration + separate health tool | CamperRoster |
|---|---|---|
| Parent logins | Two accounts | One login for registration, forms, and waivers |
| Allergy and medication data | Exported or retyped between systems | Same platform as registration and the eMAR |
| Medical cost | Often a second per-camper fee | Included in $4–$6 per registered camper |
| Opening-day clearance | Check two screens | Same camper record from Health Lodge to gate |
Replacing a standalone medical tool? Read the CampDoc alternative comparison. Looking at the whole platform? See summer camp management software or church camp registration software.
Collect health records this season in 3 steps
Create your camp portal
Set your sessions at /start. No setup fee.
Bring over last year's roster
Automatic imports are not available yet. Send us your export and we help you move your roster over during setup.
Share your registration link
Parents register, upload forms, and sign waivers in one pass. Your nurse opens the eMAR on day one.
Frequently Asked Questions
Launch your camp portal in 3 minutes.
Health records, eMAR, and waivers included. $0 setup, $0 per month off-season, $4–$6 per registered camper.