The CampMinder alternative for camps that don't need an enterprise suite.
CampMinder is a large, full-featured system built for established camps, with pricing by quote. If your camp is smaller and wants registration, health records, and check-in running this season, CamperRoster publishes its price: $4–$6 per registered camper, $0/month off-season, $0 setup.
When a smaller camp outgrows spreadsheets but not into an enterprise suite
Most camps looking for a CampMinder alternative are not unhappy with features. They want software sized to a camp run by a few year-round staff and a lot of volunteers.
You want to know the price before a sales call
If your board needs a number before it approves anything, CamperRoster's per-camper price is public. Multiply your expected campers by $4–$6 and that is the software line in your budget.
Your camp runs for a few weeks a year
If you only run sessions in summer, you pay when campers register and $0 per month the rest of the year.
Your staff and volunteers change every season
If counselors need to pick up the cabin roster on their phone with no training session, CamperRoster's counselor and nurse screens are built for that.
You need it live this season, not next year
If registration opens soon, you can create your portal at /start yourself, send us last year's roster to move over, and share a registration link the same day.
CamperRoster vs a Typical Enterprise Camp Suite
A general comparison of approach, not a feature audit of any one vendor. Ask any vendor you evaluate to confirm their current terms.
| What you are deciding | Typical enterprise camp suite | CamperRoster |
|---|---|---|
| Who it is built for | Established, often larger camps with full-time admin teams | Small and mid-sized church, nonprofit, day, and overnight camps |
| How pricing works | Quote-based, set with a sales rep | Published: $4–$6 per registered camper |
| Off-season cost | Depends on the contract you sign | $0/month |
| Getting started | Demo, quote, and a guided onboarding project | Self-serve at /start, $0 setup |
| Health records and medication logging | Varies by package; confirm with the vendor | Health forms plus Health Lodge eMAR included |
| Breadth of modules | Very broad, suited to complex operations | Focused: registration, health, gate check-in, canteen POS, bunk notes |
Running a church program? See church camp registration software. Want the full operations view? See summer camp management software.
What comes with every CamperRoster camp
The parts of camp operations a small team uses every day, included in the per-camper price.
Parents register, pay deposits or installments, and upload forms from their phone through a shareable link for your camp.
Nurses log medications by meal time with timestamped records. No separate medical system and no second parent login. See camp health records software.
On opening day, gate staff search each camper by name, see their cabin and counselor, and mark them arrived.
Cashless canteen wallets, and bunk notes that staff enter and print in one click for mail call, in the same system as registration.
How to move your camp to CamperRoster
Send us a spreadsheet export of your families and campers and we help you move them over. No setup fee.
Export your roster
Export families, campers, and contact details from your current system or spreadsheet as a CSV file.
Send it to us
Automatic imports are not available yet. We help you move your roster over during setup, at no charge.
Open registration
Share your registration link. Families register through your portal, and you pay only when campers register.
Frequently Asked Questions
Launch your camp portal in 3 minutes.
$0 setup, $0 per month off-season, and $4–$6 per registered camper. Check the math on the pricing page.