Stop paying the "Winter Retainer Tax." Upgrade to CamperRoster OS.
UltraCamp bills camps $275–$975 every month during dead winter months while forcing parents through old desktop forms. CamperRoster delivers mobile registration, volunteer reference tracking, and $0/month in the off-season.
Why Hundreds of Camp Directors Are Leaving UltraCamp
UltraCamp was built in the early 2000s desktop era. Today's parents register on iPhones, and today's directors cannot afford wasted winter software retainers.
The $4,200 Off-Season Retainer Drain
UltraCamp forces camps into 12-month billing agreements ($350–$650/mo minimum), billing non-profit youth camps thousands of dollars between October and March when zero registrations take place.
High Parent Mobile Drop-Off Rates
UltraCamp's multi-step registration forms are not mobile-optimized. Small 12px form fields trigger auto-zoom bugs on Safari, leading to frustrated parents abandoning registration midway.
40+ Hours of Volunteer Reference Phone Tag
Camp directors spend 40 to 60 hours every spring calling pastors and mentors to vet seasonal cabin counselors, with reference notes scattered across email and paper.
Chaotic Sunday Opening-Day Check-In
Paper check-in sheets and missing immunization forms cause 30-minute vehicle traffic jams at the camp gate on opening Sunday.
UltraCamp vs CamperRoster Feature Comparison
See how CamperRoster replaces fragmented software subscriptions with a modern, all-in-one Camp OS.
| Feature & Operational Dimension | UltraCamp | CamperRoster Standard |
|---|---|---|
| Off-Season Monthly Retainer | $275 – $975 / month ($3,300–$11,700/yr) | $0.00 / month (Guaranteed $0 Off-Season) |
| Volunteer Staff Reference Checks | Manual Staff Calling (40+ hours) | Reference Details + Manual Review |
| Opening-Day Gate Drop-Off Check-In | Paper Clipboards (20–30 min delays) | Name Search Check-In on Any Phone |
| Health Lodge Medication Dispenser (eMAR) | Requires 3rd-Party Add-on (CampDoc $1,200+) | Built-in Tablet eMAR (Breakfast, Lunch, Dinner, Bedtime) |
| Daily Bunk Notes Mail Call | Requires 3rd-Party Add-on (Bunk1 $800+) | Staff-Entered Bunk Notes + One-Click Printing |
| Cashless Canteen Store POS | Requires Extra Proprietary Hardware | Runs on Any iPad/Phone + Prepaid Wallets With Every Sale Logged |
| Parent Authentication UX | Forgotten Password Resets Required | Shareable Registration Links |
| Historical Data Migration | Manual re-entry or paid onboarding | We Help You Move It Over During Setup |
How Camp Hope Cuts $5,150 in Annual Costs
$4,200 in winter retainers + $1,050 registration fees + $1,200 CampDoc + $800 Bunk1 + $1,000 staff reference calling labor.
$2,100 in per-camper pricing covering registration, medical eMAR, and Bunk Notes, plus the same $1,000 of staff reference calling.
62% reduction in annual software overhead, freeing up critical budget for camp scholarships and facilities.
How to Migrate from UltraCamp in 3 Simple Steps
You don't need IT consultants. Automatic imports are not available yet, so we help you move your UltraCamp export over during setup.
Export from UltraCamp
Navigate to UltraCamp's report builder and export your camper and guardian records into a spreadsheet.
Send It to Us
Email the export to director@camperroster.com. We work through it with you and move your families over by hand.
Launch Your Branded Portal
Your camp portal is live with historical family records intact. Share registration links with parents for the next season.
Frequently Asked Questions on Switching from UltraCamp
Launch your camp portal in 3 minutes.
$0 setup, $0 off-season retainers, and free help moving your roster over from UltraCamp. Join the modern standard for camp management.