Keep Every Volunteer Reference With the Application.
Each volunteer application records a reference's name, phone, and email. The camp director reviews it by hand and approves it in the same dashboard as medical holds.
The Spring Hiring Bottleneck Every Camp Director Faces
Manual volunteer reference checking is the single most time-consuming task in camp administration.
Endless Phone Tag with Pastors & Mentors
Directors spend 40 to 60 hours leaving voicemails, coordinating callback times, and chasing references across multiple time zones.
Email Reference Forms Trapped in Spam
Online web forms sent via email frequently land in junk folders, resulting in low response rates and delayed counselor hiring.
Inconsistent & Subjective Screening
Different staff members take different handwritten notes, leaving gaps in child safety verification and ACA compliance documentation.
Hiring Deadlines Missed Before Staff Week
Counselors arrive for orientation without fully vetted reference files, creating liability risks for the camp board.
Manual reference calling, organized in one place
See what changes when reference details live in one system.
| Feature & Operational Dimension | Spreadsheet and Email | CamperRoster Standard |
|---|---|---|
| Collecting Reference Contacts | Emails and Spreadsheets | Captured on the Volunteer Application |
| Interview Delivery Method | Manual Dialing & Voicemails | Director Calls Using the Number on File |
| Where the Record Lives | Hand-Written Notes in a Folder | Attached to the Applicant's Record |
| Approval Status | Remembered or Lost | Marked Approved by the Director |
| Retry & Follow-up Status | Manual Sticky Notes & Reminders | Director-managed follow-up today |
How Volunteer Reference Tracking Works
A simple record of who vouched for each volunteer.
The application captures a reference contact so a camp leader can ask consistent questions about reliability, character with children, and work ethic.
References waiting on review show up in the director dashboard next to medical holds. The director approves each one after the call.
If a reference does not answer, the camp team decides when to try again. The reference stays waiting for review until the director approves it.
Volunteer records sit in the same system as campers, but camper medical data stays visible only to the health staff you assign.
How to Get Started in 3 Simple Steps
Zero setup fees, zero mandatory sales pitches. Get your camp registration portal live in under 3 minutes.
Create Your Camp Portal
Enter your camp name, set your session dates and grade tiers at /start. Your custom portal URL (/c/[slug]) is generated instantly.
Bring Over Past Rosters (Optional)
Automatic imports are not available yet. Send us your past spreadsheet or UltraCamp export and we help you move it over during setup.
Accept Registrations & Payments
Share your mobile-friendly registration link with parents. Accept $100 deposits, installment schedules, and medical uploads with $0 off-season fees.
Frequently Asked Questions
Launch your camp portal in 3 minutes.
$0 setup, $0 off-season retainers, and free help moving your roster over. Join the modern standard for summer camp operations.